Streamline your Meetings with Instant Quorum Alerts

Do you find yourself spending precious meeting time organizing attendance just to ensure you have a quorum? It’s a familiar scenario for many meeting organizers. Whether it’s a big meeting at work or a team gathering, getting enough people there can be a real pain.

Now, with Cloud-In-Hand Stratus-io Time and Attendance software, that hassle is a thing of the past. Imagine instantly knowing you have a quorum without the hassle of manual headcounts or tedious verification processes. With our software, you can bid farewell to the frustration of hunting down attendees to meet your quorum requirement.

In this blog, we’ll walk you through the steps on how to set up the quorum notification feature on the Cloud-In-Hand Stratus-io Time and Attendance software.

Set-up Quorum Notification Alert

CIH alert configurations tabTo get instant quorum notifications you first need to create the alert. Here’s how to set up the quorum alert:

  1. Sign-in to your account and navigate to “Alert Configurations”
  2. Click “Add New” and set the following parameters: 
  • Type of notification: SMS / Email
  • Trigger: Number of check-ins or Percentage of attendees present
  • Notification condition: e.g. 70% attendees present
  • Recipients: Choose the recipient who will get notified 
  • Content for Notification: Type what the quorum notification will say

Create an Event and Set Alert

Once you have created your quorum notification alert, make an event and assign a roster of attendees. For a brief tutorial on how to create an event click on this link.

CIH quorum notification and assign roster member tab
In this example, the quorum notification will be sent to the attendees when 70% of the meeting is present.


Quorum Notification is Set-up

At this point your quorum notification should be set up. Your employees can begin to check in when the meeting starts. The check-in process can be streamlined with the  idChamp® brand family of RFID-NFC badge readers, including the popular idChamp NF4X

The idChamp® NF4X is compatible with a variety of badges eliminating the hassle of switching badge types. It is a user-friendly smart card reader that ensures a quick and efficient check-in process. For badges with barcodes, the Scanfob® PX20 barcode scanner is the ideal tool. 

Finally, as participants continue to check in, a quorum notification is automatically sent once the quorum condition is met. This includes immediate quorum notices sent directly to iOS and Android devices, as well as an SMS/Text message, ensuring everyone is promptly informed. 

The drop-downs below will show you how the quorum notification will appear:

Final Thoughts

Ensuring a quorum has never been easier with the Cloud-In-Hand Stratus-io Time and Attendance software. By automating attendance tracking and setting up instant quorum notifications, you can save valuable time and reduce the stress associated with meeting organization. The seamless integration with idChamp® RFID-NFC badge readers and the Scanfob® PX20 barcode scanner further streamlines the check-in process, making it efficient and hassle-free. Say goodbye to the days of manual headcounts and tedious verifications!