A Guide for Effortless Event Management
A 2022 survey by the Professional Convention Management Association found that 28 percent of planners were “exhausted and burned out.” This statistic goes to show how demanding and high-pressure event management can be. Similarly, It highlights the importance of a better work-life balance, mental health support, and sustainable workloads to ensure professionals thrive in the workplace.
Although it’s known to be a stressful process, there are many benefits that come with hosting events. Companies find events as a source to foster face-to-face connections, enhance brand awareness, and generate valuable leads.
For this reason, many companies continue to prioritize events while incorporating event management software to ease the workload. In this blog, we’ll explore various event management software solutions so your business can focus on enjoying the benefits of events—stress-free.
What is Event Management?
Event management involves is all about planning and executing. It covers everything from budgeting and promoting the event to ensuring its smooth operation. Key tasks in event management include:
Determining the budget for the event and allocating them accordingly.
Using various marketing strategies to spread awareness about the event and attract attendees.
Managing the practical aspects of the event, such as securing a venue and ensuring all necessary equipment is available.
Overseeing the schedule, such as ensuring that speakers, vendors, and staff are on time.
Evaluating the success of the event through feedback and maintaining relationships with attendees for future events.
Events can range from social gatherings to professional events, each requiring a unique approach to meet specific goals.
The Importance of Events
Events are important because they help companies achieve various goals, such as increasing brand awareness, recruiting talent, launching new products, and engaging with customers. Ultimately, the significance of an event is determined by how well it aligns with a company’s specific objectives, whether it’s boosting sales, enhancing customer loyalty, or establishing industry leadership
If you’re ready to transform your event management process, we recommend scheduling a call with a solutions expert.
How to Measure the Success of an Event
Knowing if your event was a hit or miss is crucial. After all, how else will you know if it’s worth doing again or how to make the next one even better? The good news is that there are plenty of ways to measure your event’s success. Here are a few simple ways to evaluate event success:
Surveys and Feedback: Gathering direct feedback from attendees.
Social Media Mentions: Monitoring social media activity helps you assess public sentiment surrounding the event.
Lead Generation: Tracking the number of leads generated from the event.
Post-Event Engagement: Ongoing interactions with attendees after the event signals high satisfaction.
Event Management Software: Tools that track attendance offer insights into the event’s overall performance.
Stratus-io: Event Management
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Event Management Software Solutions
So, how exactly does a software streamline event planning? Event management software offers numerous solutions to ease the burden. Below are some key features:
Automatic Check-in
Your boss assigns you to host a company event. One of your tasks is tracking exactly who attended. Why? Perhaps there’s an incentive for employees who participate, or maybe the event data is needed for reporting purposes. Whatever the reason, you’re responsible for ensuring attendance is accurately recorded.
But here’s the challenge: over 50 employees are expected to attend. Manually counting attendees can lead to errors. The process is not only time-consuming but also incredibly stressful.
This is where event management software comes in. With automatic check-in features, attendees can quickly register their presence using QR codes, badges, barcodes, or on through their mobile device. You can also use the IdChamp NF4x, a Cross-Platform Wireless Mobile NFC-RFID Reader. This eliminates the burden of manual counting each attendee and eliminates errors.
Enhance Security
Hosting a large event comes with many responsibilities, including ensuring the safety of your attendees and your company. With over 50 people attending, it’s important to prevent unauthorized individuals from gaining access.
For example, you might be hosting an employee-only event where confidential information will be discussed. In such cases, ensuring that only approved individuals can enter is vital to maintaining security and privacy.
A robust software like Stratus-io helps enhance security through advanced attendee verification during check-in. You can designate ticket levels and manage access to restricted areas with ease. This ensures only authorized individuals can enter specific zones, such as VIP sections or confidential meeting areas.
Capture Leads
Your event is all about engaging with clients and ensuring clear communication. Without event management software, it’s hard to predict how things will unfold. These unexpected issues can distract you from engaging with attendees. This could result in missed opportunities with potential clients. With event management software, you can eliminate that stress, ensuring a seamless event where you can focus on building relationships and capturing leads
Analyze Reports
With an event management software you can access attendance records. You can use these reports to gather valuable data and evaluate your event’s success. By analyzing each report, you can determine the best times to host future events based on attendance patterns. This information helps you plan more effectively and improve engagement.
All-in-one Event Management Software
Stratus-io: Time and Attendance Software provides all the solutions you need and more! We aim to streamline your business operations, from event to workforce management. Your feedback is important to us—if you have any suggestions to improve our software, we’d love to hear from you. Contact us, and we’ll get back to you quickly. Watch the video below to see how Stratus-io can transform your management.
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Cloud-In-Hand® Solution Team
This blog reflects the expertise of the Cloud-In-Hand® Solution Team with over 100 years of experience in hardware, software, and firmware development. Since founding Solutions Consulting in 1992, now known as Serialio LTD, the Solution Team has designed and developed many innovative solutions. Cloud-In-Hand® Stratus-io Time and Attendance, helps organizations like Apple, Google, Toshiba, LinkedIn, Salesforce, and many more, streamlining their operations.
